Jobs - Define American

Join the Define American team

All job, internship, and fellowship postings will be added to this page.

About Define American

Define American is a culture change organization that uses the power of narrative to humanize conversations about immigrants. Our advocacy within news, entertainment, and digital media is creating an America where everyone belongs. We were founded in 2011 by Pulitzer Prize-winning journalist Jose Antonio Vargas and named one of the world’s most innovative companies by Fast Company in 2019 and 2020.

Define American is proud to be an equal opportunity workplace and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Coordinator, Storyteller Support and Advocacy

POSITION OVERVIEW: The Storyteller Support and Advocacy Coordinator will support the work of the Storyteller Support and Advocacy pillar of Define American and be crucially involved in all aspects of both the fellowship and advocacy programs elevating immigrant artists and storytellers and advocating for increased access to fellowships, residencies, and other opportunities for immigrant creatives. The ideal candidate is highly organized, independently motivated, and passionate about artists and creative leadership.

This position reports to the Associate Director, Storyteller Support and Advocacy and will work closely with the Define American Creative Fellows and collaborate with other Define American colleagues in Entertainment Partnerships, Journalism Partnerships, Digital Storytelling, Research, Communications, Strategic Growth, and more. This position coordinates the fellowship application and review process, coordinates fellows’ schedules including workshops and conversations, and supports and provides insight on the inclusion and artist advocacy work including pipeline development for creative industries, advancing immigrant storytellers, and elevating the role of immigrant creative talent.

WORK SCHEDULE: 40 hours per week, Monday – Friday (very occasional evening or weekend availability for special events)

CLASSIFICATION: Exempt

LOCATION: Remote

SALARY: Starts at $50,000, commensurate with experience

DEPARTMENT: Storyteller Support and Advocacy

REPORTS TO: Associate Director, Storyteller Support and Advocacy

TRAVEL: 5–10% (when travel resumes)

CORE RESPONSIBILITIES:

Fellowship

  • Collaborate on developing the curriculum for the creative fellowship including designing workshops and coordinating guest panels.
  • Manage fellowship application and selection process including sharing the application and answering questions from applicants and selection team.
  • Manage onboarding process for selected fellows including making honorarium payments and coordinating orientation (may be virtual or in-person depending on latest guidelines).
  • Take an active role in curating each fellow’s experience including coordinating conversations/workshops and participating in fellows’ regular check-ins.

Advocacy

  • Identify artist support organizations that are currently closed to undocumented applicants and make recommendations for more inclusive application requirements.
  • Collaborate on development of resources for the broader artist/creative support community on best practices for inclusion of immigrant (especially undocumented) creatives and take an active role in sharing that information.
  • Develop partnerships and share fellowship/residency/grant opportunities with broader immigrant artist and storyteller community through monthly newsletter/listserv/other.
  • Support team in coordinating two immigrant creative gatherings per year in different cities around the U.S. including selecting cities, curating the program, choosing panelists, and inviting participants.

EXPERIENCE AND SKILLS:

  • 1-3 years of experience in artist support and/or advocacy
  • Background in creative fields (film, writing, arts, etc.) and/or artist support and/or practical experience as an artist
  • Cultural competency to work with individuals from diverse backgrounds.
  • Excellent interpersonal, written, and digital communication skills.
  • Ability to handle multiple concurrent projects in a deadline-driven environment.
  • Proficient computer skills, especially using Google Suite of applications. Experience with application submission software (such as Submittable or SurveyMonkey Apply) is a bonus.
  • Consultants are also encouraged to apply.

BENEFITS:

  • Medical, Dental, and Vision Insurance
  • Paid Time Off
  • 401K match
  • Cell phone reimbursement
  • Health and Wellness Program
  • Other reimbursements

HOW TO APPLY: Please submit your employment application, along with all requested documents, via our employment application portal.

NOTE: Define American goes through an incredibly intentional process for hiring new team members and will accept applications on a rolling basis until the position is filled. Thank you for your patience and interest in joining our family of cultural change-makers!

ABOUT DEFINE AMERICAN:

Define American is a leading national media and culture nonprofit organization that uses the power of stories to transcend politics and elevate the conversation about immigrants, identity and citizenship in a changing America. We were founded in 2011 by Pulitzer Prize-winning journalist Jose Antonio Vargas and named one of the world’s most innovative companies by Fast Company in 2019 and 2020.

Define American is proud to be an equal opportunity workplace and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Human Resource Manager

POSITION OVERVIEW: The Human Resource Manager will lead and direct the routine functions of the Human Resources (HR) department including hiring and interviewing staff, administering pay, benefits, and leave, and enforcing company policies and practices.

WORK SCHEDULE: 40 hours per week, Monday – Friday

CLASSIFICATION: Exempt

LOCATION: Remote

SALARY: Commensurate with experience

DEPARTMENT: Strategic Operations

REPORTS TO: Director, Operations

TRAVEL: 15–25%

CORE RESPONSIBILITIES:

Supervisory Responsibilities:

  • Recruits, interviews, hires, and trains new staff
  • Oversees the daily workflow of all human resources functions
  • Provides constructive and timely performance evaluations at the following intervals: 30-, 60- and 90-days, as well as mid-year and year-end
  • Handles discipline and termination of employees in accordance with company policy

Core Duties/Responsibilities:

  • Partners with the leadership team to understand and execute the organization’s human resource and talent strategy particularly as it relates to current and future talent needs, recruiting, retention, and succession planning
  • Provides support and guidance to management, and other staff when complex, specialized, and sensitive questions and issues arise; may be required to administer and execute routine tasks in delicate circumstances such as providing reasonable accommodations, investigating allegations of wrongdoing, and terminations
  • Manages the talent acquisition process, which may include recruitment, interviewing, and hiring of qualified job applicants, particularly for managerial, exempt, and professional roles; collaborates with departmental managers to understand skills and competencies required for openings
  • Analyzes trends in compensation and benefits; researches and proposes competitive base and incentive pay programs to ensure the organization attracts and retains top talent
  • Creates learning and development programs and initiatives that provide internal development opportunities for employees
  • Oversees employee disciplinary meetings, terminations, and investigations
  • Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance
  • Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law
  • Performs other duties as assigned

REQUIREMENTS:

  • Excellent verbal and written communication skills
  • Excellent interpersonal, negotiation, and conflict resolution skills
  • Excellent organizational skills and attention to detail
  • Strong analytical and problem-solving skills
  • Ability to prioritize tasks and to delegate them when appropriate
  • Ability to act with integrity, professionalism, and confidentiality
  • Thorough knowledge of employment-related laws and regulations
  • Proficient with Microsoft Office Suite or related software
  • Proficiency with or the ability to quickly learn the organizations HRIS and talent management systems

EDUCATION AND EXPERIENCE:

  • Bachelors degree in Human Resources, Business Administration, or related field required
  • A minimum of three years of human resource management experience preferred
  • SHRM-CP or SHRM-SCP highly desired

PHYSICAL REQUIREMENTS:

  • Prolonged periods of sitting at a desk and working on a computer
  • Must be able to lift 15 pounds at times

SALARY AND BENEFITS:

  • Salary is competitive and will be commensurate with experience, starting at $70,000.
  • Medical, Dental and Vision Insurance
  • Paid Time Off
  • 401K match
  • Cell phone reimbursement
  • Health and Wellness Program
  • Other reimbursements

HOW TO APPLY: Please submit your employment application, along with all requested documents, via our employment application portal.

NOTE: Define American goes through an incredibly intentional process for hiring new team members and will accept applications on a rolling basis until the position is filled. Thank you for your patience and interest in joining our family of cultural change-makers!

Define American is a leading national media and culture nonprofit organization that uses the power of stories to transcend politics and elevate the conversation about immigrants, identity and citizenship in a changing America. We were founded in 2011 by Pulitzer Prize-winning journalist Jose Antonio Vargas and named one of the world’s most innovative companies by Fast Company in 2019 and 2020.

Define American is proud to be an equal opportunity workplace and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Budget and Grants Manager

POSITION OVERVIEW: The Budget and Grants Manager will provide administrative, financial grants management support to Define American. The ideal candidate must be independent, focused, and self-directed, and detail-oriented. The Budget and Grants Manager must be highly ethical, understand the grant making lifecycle, and nonprofit accounting.

This position reports to the Chief Operating Officer and will work collaboratively with the Operations Manager to complete month end financial reconciliation, and will work with the Director, Strategic Growth to develop and monitor grant allocations for restricted and unrestricted funds, complete grant financial reporting and provide the staff with best practices for developing their grant budgets for general operating and project specific grant funding.

WORK SCHEDULE: 40 hours per week, Monday – Friday

CLASSIFICATION: Exempt

LOCATION: Remote

SALARY: Commensurate with experience

DEPARTMENT: Strategic Operations

REPORTS TO: Chief Operating Officer

TRAVEL: 15–25%

CORE RESPONSIBILITIES:

Grant Budget Development and Management

  • Grant budget development and management
  • Collaborate with the development team and program evaluation specialist to develop and submit timely, accurate, and high-quality grant budgets, analyses, and financial reports for internal and external audiences;
  • Develop, implement, and monitor grant management workflows to ensure adequate internal controls, efficient data reporting, and compliance with funder requirements;
  • Track grant schedules, deliverables, and compliance requirements to ensure deadlines are met;
  • Document payments and backups for grants and earned revenue in EveryAction, as well as communicate these disbursements to the external accounting firm, and compile supporting documentation for expenses as requested by funders;
  • Prepare and analyze quickbooks reports to monitor expenditures against grant, program, and organizational budgets.

Operating Budget Development & Management

  • Provide annual budget recommendations to the COO based on input from department leads, grant-specific requirements, and analysis of programming and administrative needs;
  • Monitor and report on organizational revenue and spending to the operations manager,
  • Forecast future financial needs and support for programs based on programmatic needs and operational resources needed based on collaborative financial analysis with the Operations Manager;
  • Analyze the fiscal implications of budget requests and recommend courses of action to the Chief Operating Officer;
  • Assist with the preparation of the organization’s monthly close, quarterly financials and board financial reports.
  • Perform financial reporting and forecasting in collaboration with the development team.
  • Organize budget templates and data in a clear and intuitive manner;
  • Ensure proper coding of all grant expenditures whether restricted or unrestricted;
  • Reconcile grant and contribution revenue with the development team on a monthly basis to ensure the release of program funds and recognition of revenue as part of a key audit control;
  • Assist with identifying financial or operating risks associated with the execution of the contract or project;
  • Prepare schedules for revenue recognition, accounts receivable, and deferred revenue substantiation for the annual organizational audit.

QUALIFICATIONS:

  • Bachelor’s degree in nonprofit management, accounting, finance or related field, or 5 – 7 years experience financially managing and reporting on restricted and unrestricted grants, and developing, monitoring and reporting organizational budgets.
  • Strong accounting skills and knowledge of Generally Accepted Accounting Principles as they relate to nonprofit accounting.
  • Demonstrated technical skills in Guite Suite and Google Workspace
  • Excellent oral and written communication skills.
  • Ability to compose and appropriately format correspondence and reports.
  • Ability to review a grant proposal or manage a project grant with the understanding of the overall scope and goal of each sponsored project and how to financially report on it.
  • Ability to handle multiple concurrent projects in a deadline-driven environment.
  • High-level of initiative, attention to detail and exceptional organizational skills.
  • Ability to work under time-sensitive deadlines with minimal supervision.

SALARY AND BENEFITS:

  • Salary is competitive and will be commensurate with experience, starting at $70,000.
  • Medical, Dental and Vision Insurance
  • Paid Time Off
  • 401K match
  • Cell phone reimbursement
  • Health and Wellness Program
  • Other reimbursements

HOW TO APPLY: Please submit your employment application, along with all requested documents, via our employment application portal.

NOTE: Define American goes through an incredibly intentional process for hiring new team members and will accept applications on a rolling basis until the position is filled. Thank you for your patience and interest in joining our family of cultural change-makers!

Define American is a leading national media and culture nonprofit organization that uses the power of stories to transcend politics and elevate the conversation about immigrants, identity and citizenship in a changing America. We were founded in 2011 by Pulitzer Prize-winning journalist Jose Antonio Vargas and named one of the world’s most innovative companies by Fast Company in 2019 and 2020.

Define American is proud to be an equal opportunity workplace and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.