Jobs - Define American

Join the Define American team

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About Define American

Define American is a culture change organization that uses the power of narrative to humanize conversations about immigrants. Our advocacy within news, entertainment, and digital media is creating an America where everyone belongs. We were founded in 2011 by Pulitzer Prize-winning journalist Jose Antonio Vargas and named one of the world’s most innovative companies by Fast Company in 2019 and 2020.

Define American is proud to be an equal opportunity workplace and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Budget and Grants Manager

POSITION OVERVIEW: The Budget and Grants Manager will provide administrative, financial grants management support to Define American. The ideal candidate must be independent, focused, and self-directed, and detail-oriented. The Budget and Grants Manager must be highly ethical, understand the grant making lifecycle, and nonprofit accounting.

This position reports to the Chief Operating Officer and will work collaboratively with the Operations Manager to complete month end financial reconciliation, and will work with the Director, Strategic Growth to develop and monitor grant allocations for restricted and unrestricted funds, complete grant financial reporting and provide the staff with best practices for developing their grant budgets for general operating and project specific grant funding.

WORK SCHEDULE: 40 hours per week, Monday – Friday

CLASSIFICATION: Exempt

LOCATION: Remote

SALARY: Commensurate with experience

DEPARTMENT: Strategic Operations

REPORTS TO: Chief Operating Officer

TRAVEL: 15–25%

CORE RESPONSIBILITIES:

Grant Budget Development and Management

  • Grant budget development and management
  • Collaborate with the development team and program evaluation specialist to develop and submit timely, accurate, and high-quality grant budgets, analyses, and financial reports for internal and external audiences;
  • Develop, implement, and monitor grant management workflows to ensure adequate internal controls, efficient data reporting, and compliance with funder requirements;
  • Track grant schedules, deliverables, and compliance requirements to ensure deadlines are met;
  • Document payments and backups for grants and earned revenue in EveryAction, as well as communicate these disbursements to the external accounting firm, and compile supporting documentation for expenses as requested by funders;
  • Prepare and analyze quickbooks reports to monitor expenditures against grant, program, and organizational budgets.

Operating Budget Development & Management

  • Provide annual budget recommendations to the COO based on input from department leads, grant-specific requirements, and analysis of programming and administrative needs;
  • Monitor and report on organizational revenue and spending to the operations manager,
  • Forecast future financial needs and support for programs based on programmatic needs and operational resources needed based on collaborative financial analysis with the Operations Manager;
  • Analyze the fiscal implications of budget requests and recommend courses of action to the Chief Operating Officer;
  • Assist with the preparation of the organization’s monthly close, quarterly financials and board financial reports.
  • Perform financial reporting and forecasting in collaboration with the development team.
  • Organize budget templates and data in a clear and intuitive manner;
  • Ensure proper coding of all grant expenditures whether restricted or unrestricted;
  • Reconcile grant and contribution revenue with the development team on a monthly basis to ensure the release of program funds and recognition of revenue as part of a key audit control;
  • Assist with identifying financial or operating risks associated with the execution of the contract or project;
  • Prepare schedules for revenue recognition, accounts receivable, and deferred revenue substantiation for the annual organizational audit.

QUALIFICATIONS:

  • Bachelor’s degree in nonprofit management, accounting, finance or related field, or 5 – 7 years experience financially managing and reporting on restricted and unrestricted grants, and developing, monitoring and reporting organizational budgets.
  • Strong accounting skills and knowledge of Generally Accepted Accounting Principles as they relate to nonprofit accounting.
  • Demonstrated technical skills in Guite Suite and Google Workspace
  • Excellent oral and written communication skills.
  • Ability to compose and appropriately format correspondence and reports.
  • Ability to review a grant proposal or manage a project grant with the understanding of the overall scope and goal of each sponsored project and how to financially report on it.
  • Ability to handle multiple concurrent projects in a deadline-driven environment.
  • High-level of initiative, attention to detail and exceptional organizational skills.
  • Ability to work under time-sensitive deadlines with minimal supervision.

SALARY AND BENEFITS:

  • Salary is competitive and will be commensurate with experience, starting at $70,000.
  • Medical, Dental and Vision Insurance
  • Paid Time Off
  • 401K match
  • Cell phone reimbursement
  • Health and Wellness Program
  • Other reimbursements

HOW TO APPLY: Please submit your employment application, along with all requested documents, via our employment application portal.

NOTE: Define American goes through an incredibly intentional process for hiring new team members and will accept applications on a rolling basis until the position is filled. Thank you for your patience and interest in joining our family of cultural change-makers!

Define American is a leading national media and culture nonprofit organization that uses the power of stories to transcend politics and elevate the conversation about immigrants, identity and citizenship in a changing America. We were founded in 2011 by Pulitzer Prize-winning journalist Jose Antonio Vargas and named one of the world’s most innovative companies by Fast Company in 2019 and 2020.

Define American is proud to be an equal opportunity workplace and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Operations Manager

POSITION OVERVIEW: The Operations Manager provides administrative, financial, and logistical support to Define American. The ideal candidate must be independent, focused, and self-directed, and detail-oriented. The Operations Manager must be a problem solver and be able to effectively work with all staff, contractors, and partners.

This position reports to the Chief Operating Officer and will manage project management, payroll, expense reporting, database management, monthly financial reconciliation, invoice management, procurement, contract administration, organizational calendar management, and serve as the point of contact for legal, accounting and information technology services.

WORK SCHEDULE: 40 hours per week, Monday – Friday

CLASSIFICATION: Exempt

LOCATION: Remote

SALARY: Commensurate with experience

DEPARTMENT: Strategic Operations

REPORTS TO: Chief Operating Officer

TRAVEL: 15–25%

CORE RESPONSIBILITIES:

  • Oversee the maintenance of accurate Human Resources records for Define American. This includes employee recruitment, preparation of paperwork for new hires, new hire orientation, compliance with all state and federal labor laws, maintaining schedule for employee reviews, contact person for employee issues or complaints, and updating and maintaining current job descriptions for all positions;
  • Lead project management implementation process;
  • Lead database management and migration to new platform;
  • Manage organizational master calendars;
  • Contract management;
  • Manage all staff equipment and technology. Schedule maintenance and repairs when needed, troubleshoot basic technical issues with computers and liaise with IT consultant and other vendors when necessary;
  • Liaise with building landlord and supervisor to address any issues surrounding the building, as well as;
  • Where and when applicable, facilitate communication of lease negotiations;
  • Management of all payroll processes including approving paid time off, payroll entry, adherence to payroll deadlines, and oversight of payroll expenditures including payroll
  • Fees and employer taxes;
  • Management of the accounting firm relationship and completion of monthly reconciliation;
  • Preparation of finance reports for the Board of Directors;
  • Work with the accounting firm, Budget and Grants Manager and Chief Operating Officer to complete annual financial audit;
  • Develop the agenda and lead weekly staff meetings and Friday wrap calls;
  • Develop and maintain all internal procedures, policies, and structures required to create an efficient and effective working environment;
  • Correspond with vendors, and contractors, assisting Directors as needed.

QUALIFICATIONS:

  • Bachelor degree (BA, BS,) preferably in a related field, or at least 5 years of working experience in a similar role.
  • Cultural competency to work with individuals from diverse backgrounds.
  • Working proficiently in QuickBooks and other relevant office/finance software.
  • Demonstrated ability to develop and maintain relationships with outside vendors, contractors and operational resources.
  • Work in a team environment with minimal supervision.
  • Experience in meeting facilitation, and/or Board of Directors reporting.
  • Ability to work independently, be flexible, and manage multiple priorities.
  • Work well in a team-oriented environment and maintain harmonious relationships.
  • Knowledge of remote working best practices.
  • Knowledge and proficiency in project management, contract management, and information technology management,.
  • Proficient computer skills, especially using Google Suite of applications.
  • Detail-oriented with excellent communication, organizational, interpersonal, and writing skills.

SALARY AND BENEFITS:

  • Salary is competitive and will be commensurate with experience, starting at $70,000.
  • Medical, Dental and Vision Insurance
  • Paid Time Off
  • 401K match
  • Cell phone reimbursement
  • Health and Wellness Program
  • Other reimbursements

HOW TO APPLY: Please submit your employment application, along with all requested documents, via our employment application portal.

NOTE: Define American goes through an incredibly intentional process for hiring new team members and will accept applications on a rolling basis until the position is filled. Thank you for your patience and interest in joining our family of cultural change-makers!

Define American is a leading national media and culture nonprofit organization that uses the power of stories to transcend politics and elevate the conversation about immigrants, identity and citizenship in a changing America. We were founded in 2011 by Pulitzer Prize-winning journalist Jose Antonio Vargas and named one of the world’s most innovative companies by Fast Company in 2019 and 2020.

Define American is proud to be an equal opportunity workplace and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Chief Communications Officer

POSITION OVERVIEW: Works in collaboration with the Founder’s Office, Chief Strategy Officer, and Chief Operating Officer to provide leadership in the planning, organization, administration, evaluation and strategic development of organizational public relations, marketing, brand development and reputation, and communications initiatives for Define American. The Chief Communications Officer serves as the central point of contact for media relations, public affairs, and peer organization relations and is responsible for all public facing communications from the organization. This role is tasked with the development and promotion of Define American’s brand.

This position reports directly to the Board of Directors. This classification works closely with organizational leadership to direct and manage internal and external communications initiatives, brand development and reputation, publications and media relations of Define American.

WORK SCHEDULE: 40 hours per week, Monday – Friday

CLASSIFICATION: Exempt

LOCATION: Remote

SALARY: Commensurate with experience

DEPARTMENT: Strategic Operations, Communications

REPORTS TO: Board of Directors

TRAVEL: 15–25%

CORE RESPONSIBILITIES:

The Chief Communications Officer is responsible for the strategic development, implementation, and assessment of Define American’s operations in the communications, marketing, brand and reputation management, and public relations arenas.

  • Manages Define American’s brand and reputation through strategic surveying, distribution of news, announcements, email campaigns, social media posts and marketing campaigns to ensure that the public understands the mission and programmatic work of Define American, as well as views the organization favorably
  • Represents Define American in the press, on panels, at external meetings and events
  • Identifies opportunities for Define American to obtain partner with peer organizations, to garner visibility and potential funding
  • Manages, supervises, coaches and evaluates a team of diverse communications professionals to ensure effective and efficient communications operations
  • Oversees the design and production of print materials and publications, website management, graphic design, and social media content creation and management
  • Builds and maintains relationships with members of media agencies for radio, TV, digital publications, podcasts and other channel exposure
  • Directs the composition of internal materials such as newsletters, news releases, announcements, online posts, website updates, video productions, special projects and related Public Relations and marketing projects, develops pre-emptive, proactive communications plans addressing targeted audiences to mitigate risk and drive communications around key issues
  • Develops a comprehensive crisis communications plan and manages crises as they arise (and/or manages outside crisis consultants when appropriate)
  • Coordinates with the Founder’s office to identify the intersectionality of the work of Define American and the Founder to best amplify organizational and Founder led projects
  • Analyzes the immigration advocacy as well as social justice landscape(s) to identify intersecting partnership opportunities and the role and dynamics that Define American plays in operating within the ecosystem to garner engagement and support
  • Implements innovative methods for brand reach to enhance perception and strengthen the images of Define American.

QUALIFICATIONS:

  • Holds a Master’s degree in communications, public relations, journalism, English or another related field, or has 10 years experience in public relations, community relations, marketing or related occupation with direct responsibility for publications, media relations, brand management, communications planning and implementation, including at least three years of project management and supervisory experience
  • Demonstrates ability as a strong writer and oral communicator, with sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of those in the immigration, storytelling, and advocacy spaces
  • Provides thought-leadership, cultivates and maintains positive relationships with multiple audiences
  • Manages, supervises, coaches and evaluates a team of diverse communications professionals to ensure effective and efficient communications operations
  • Has strong interpersonal and communication skills, written and oral
  • Shapes and controls the flow of information to key constituencies
  • Sustains positive and open lines of communication with internal and external stakeholders
  • Skilled public speaker
  • Coordinates a variety of high-profile tasks and responsibilities
  • Identifies story ideas and shape key messages to generate positive coverage of programmatic work and Founder’s office initiatives
  • Handles sensitive media relations situations, including on-site crisis communications response
  • Demonstrates experience with marketing and public relations campaigns with a thorough understanding of branding and marketing communications strategies and tactics, including content strategy, digital and social media

SALARY AND BENEFITS:

  • Salary is competitive and will be commensurate with experience, starting at $135,000.
  • Medical, Dental and Vision Insurance
  • Paid Time Off
  • 401K match
  • Cell phone reimbursement
  • Health and Wellness Program
  • Other reimbursements

HOW TO APPLY: Please submit your employment application, along with all requested documents, via our employment application portal.

NOTE: Define American goes through an incredibly intentional process for hiring new team members and will accept applications on a rolling basis until the position is filled. Thank you for your patience and interest in joining our family of cultural change-makers!

Define American is a leading national media and culture nonprofit organization that uses the power of stories to transcend politics and elevate the conversation about immigrants, identity and citizenship in a changing America. We were founded in 2011 by Pulitzer Prize-winning journalist Jose Antonio Vargas and named one of the world’s most innovative companies by Fast Company in 2019 and 2020.

Define American is proud to be an equal opportunity workplace and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Press Officer

POSITION OVERVIEW: Already a leading national media and culture organization in the immigration and citizenship space, Define American is seeking an experienced, energetic and multi-talented leader to join its team as a full-time Press Officer. The successful candidate will help frame and communicate Define American’s mission to its core audiences, as a writer and as a public relations professional.

WORK SCHEDULE: 40 hours per week, Monday – Friday

CLASSIFICATION: Exempt

LOCATION: Remote

SALARY: Starts at $60,000

DEPARTMENT: Strategic Operations, Communications

REPORTS TO: Director, Communications

TRAVEL: 5-10% (when travel resumes)

CORE RESPONSIBILITIES:

Media Relations 80%

  • Develop and implement publicity strategies for Define American’s programs and goals
  • Develop pitches and media angles to help support Define American’s goals and mission
  • Follow-up and respond to media requests – including scheduling and staffing meetings as appropriate
  • Develop and implement organizational publicity strategies for public events
  • Create and manage Define American’s press database
  • Maintain Define American’s press archive and press data
  • Representing the organization at press conferences, interviews, etc.
  • Support media training for Define American staff and partners
  • Help develop talking points and other documents as needed for media interviews and media opportunities

Writing 20%

  • Draft opinion pieces and additional materials for Define American
  • Support communications materials on behalf of Define American’s board and leadership
  • Support on editing and writing for programmatic report launches and other programmatic material

EXPERIENCE AND SKILLS:

  • At least three years of progressively gaining responsibilities and experience in media relations and writing experience in non-profits
  • Minimum of Associate’s Degree required
  • Strong relationships with media outlets and reporters
  • Background or interest in social justice, especially in the immigrant justice movement is a plus
  • Social media savvy
  • Ability to integrate into a faced-paced, team-first work environment, embracing and supporting coworkers in their objectives and goals as necessary
  • DACA/undocumented persons encouraged
  • The ability to write clearly and succinctly
  • Strong interpersonal, problem solving, planning and organizational skills, and the ability to handle several duties simultaneously
  • Self-sufficient and proactive

SALARY AND BENEFITS:

  • Salary starts at $60,000
  • Medical, dental and vision insurance
  • Paid time off
  • 401K match
  • Cell phone reimbursement
  • Health and Wellness Program
  • Other reimbursements

HOW TO APPLY: Please submit your employment application, along with all requested documents, via our employment application portal.

NOTE: Define American goes through an incredibly intentional process for hiring new team members and will accept applications on a rolling basis until the position is filled. Thank you for your patience and interest in joining our family of cultural change-makers!

ABOUT DEFINE AMERICAN:

Define American is a culture change organization that uses the power of narrative to humanize conversations about immigrants. Our advocacy within news, entertainment, and digital media is creating an America where everyone belongs. We were founded in 2011 by Pulitzer Prize-winning journalist Jose Antonio Vargas and named one of the world’s most innovative companies by Fast Company in 2019 and 2020.

Define American is proud to be an equal opportunity workplace and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.